Submitting national comments: one level of validation

Introduction

The OSD platform offers two models of procedure for the submission of national comments, reflecting the process of each national committee's mirror committee (NMC). Some NCs require a three-step process, others a two-step process.

1 National Committees with two-step process

1.1 Roles implicated in the two-step process

• OSD Commenter - National experts as

• OSD Voter - NMC Secretary / Technical Officer / Administrator

1.2 Comments provided by OSD Commenter

The OSD Commenter contributes to the project by adding comments during the commenting phase of the project.

The OSD Voter may also provide their own contribution by adding comments.

1.3 Validate decision by OSD Voter

The NMC Secretary / Technical Officer / Administrator as the OSD Voter validates the proposed decision to make it official. It is important to check the status of each comment card to verify its validation.

The process of Validate decision by the OSD Voter reflects the traditional upload of the national position into the IEC Voting System. Comments still need to be confirmed, and votes cast, in the voting system as appropriate.

The validated comments - specifically the national comments (green card) - are compiled in the CC only after the closing date of the commenting stage. Before the end of the closing date, the national comments are saved in the OSD platform, and may still be removed if necessary.

Prior to validating comments, select Pause Commenting to stop commenters from being able to add additional comments. It is recommended that once commenting is paused this setting is left active until the end of the stage.

1.3.1 Validate one comment card at a time from the main interface

1. Click on the comment card.

2. Click on Manage:

3. Select the decision:

   1. Submit comment

   2. Not submit comment.

4. Click on Validate decision:

1.3.2 Validate several comment cards at a time from the Comment to resolve tab

1. Click on Comment to resolve tab on the right sidebar.

2. Select comment cards which will have the same decision (different options):

   1. Several comment cards: tick the boxes next to the commenters' name

   2. A full clause: tick the box(es) next to the clause title

   3. All comment cards: click on Select all.

3. Click on Select resolution drop-down list.

4. Select decision:

   1. Submit comment

   2. Not submit comment.

5. Click on Validate decision (nb of selected comments).

Verification of comment cards status

1. Green comment card with flag & country code = national comment

> Those comments will be compiled in the CC and shared with the TC/SC.

2. Grey comment card = non accepted comment

> Those comments will not be compiled in the CC and will only be visible by its NC.