IEC Community Knowledge Base
IEC Community Knowledge Base
Breadcrumbs

Managing MRS meeting participants

Admin tab for organizers

The admin tab allows for organizers to manage the meeting:

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  • Register participants – a last name search allows registration of individuals who have a profile in EMS.

  • Invitation letters – the participants and Accompanying Persons listed here have requested Invitations letters to obtain visas to attend the meeting. Organizers should have a process in place to handle these requests.

  • Check-in – this option is used to check–in participants that sign-in at the opening of a meeting. In this way, it is possible to know who has arrived.

Lists tab for organizers

Lists for the organizer of TC/SC plenary meetings, these can be used for statistics and other purposes:

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  1. Overview of current status of registrations – information is sorted by NC, by meeting, and by category of participants.

  1. All participants – view and sort all participants by NC, type, Status, etc. Click Excel icon to export data into an Excel file. A chart is also available.

  1. Participants by meeting – select a meeting and view participants, check application status, etc.

Click the Excel icon to export data into an Excel file. Click “Chart by meeting” to view distribution of participants by TC/SC.

  1. Participants by event – select an event and view participants, check application status, etc. Click Excel icon to export data into an Excel file. Click “Chart by NC” to view distribution of participants by NC and other organizations.

  1. Accompanying persons – view accompanying persons, view visa information and export into Excel if necessary.

  1. List of cancelled registrations – view cancelled registrations. It is possible to reinstate or delete a registration by clicking a person’s name and entering the profile.

  1. Weekly counts of initial registrants.

  1. List checked in delegates – list to see whether a participant has arrived and signed an attendance list.

Essential information has to be completed for the meeting to display as open for registration (even if the Registration start date has passed). For hosting plenaries, this includes Meeting timetable, Visa, Hotel, Location, etc. as in the above sections.

Lists tab for NC Accreditors

The NC Accreditor may view four types of lists for meetings:

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  1. Overview of current status of registrations – by meeting, and by category of participants.

  1. All participants – view and sort all participants by NC, type, Status, etc. Click Excel icon to export data into an Excel file.

  1. Participants by meeting – select a meeting and View participants, check application status, etc. Click Excel icon to export data into an Excel file. Click “Chart by meeting” to view distribution of participants by TC/SC.

  1. Participants by event – select an event and view participants, check application status, etc. Click Excel icon to export data into an Excel file. Click “Chart by NC” to view distribution of participants by NC and other organizations.

Various statistics are also available to the NC from this view, for example:

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