Submitting national comments: two levels of validation

Introduction

The OSD platform offers two models of procedure for the submission of national comments, reflecting the process of each national committee's mirror committee (NMC). Some NCs require a three-step process, others a two-step process.

1 National Committees with three-step process

1.1 Roles implicated in the three-step process

• OSD Commenter - National experts

• OSD Manager - NMC Secretary / Technical Officer / Administrator

• OSD Voter - NC staff administration

1.2 Comments provided by OSD Commenter

The OSD Commenter contributes to the project by adding comments during the commenting phase of the project.

The OSD Manager and the OSD Voter may also provide their own contribution by adding comments.

1.3 Save proposed decision by OSD Manager

The NMC Secretary (OSD Manager) makes a proposed decision on the comments provided by the OSD Commenters. This proposed decision must be validated by the NC staff administration (OSD Voter) to make the decision official.

1.3.1 - Resolve one comment card at a time from the main interface

1. Select Pause Commenting to stop commenters from being able to add additional comments. It is recommended that once commenting is paused this setting is left active until the end of the stage.

2. Click on the comment card.

3. Click on Manage:

4. Select decision:

   1. Submit comment

   2. Not submit comment.

5. Click on Save proposed decision:

1.3.2 - Resolve several comment cards at a time from the Comment to resolve tab

1. Select Pause Commenting to stop commenters from being able to add additional comments. It is recommended that once commenting is paused this setting is left active until the end of the stage.

2. Click on Comment to resolve tab (available to NC Voters) on the right sidebar.

3. Select several comment card by ticking the box next to user's name.

4. Click on Select resolution drop-down list and select decision:

   1. Submit comment

   2. Not submit comment.

5. Click on Save proposed decision (nb of selected comments).

1.4 Validate decision by OSD Voter

The NC staff administration as the OSD Voter validates the proposed decision to make it official. It is important to check the status of each comment card to verify its validation.

The process of Validate decision by the OSD Voter reflects the traditional upload of the national position into the IEC Voting System.

The validated comments - specifically the national comments (green card) - are compiled in the CC only after the closing date of the commenting stage. Before the end of the closing date, the national comments are saved in the OSD platform, and may still be removed if necessary.

1.4.1 Validate one comment card at a time from the main interface

1. Select Pause Commenting to stop commenters from being able to add additional comments. It is recommended that once commenting is paused this setting is left active until the end of the stage.

2. Click on the comment card.

3. Click on Manage.

4. Verify the proposed decision already selected by the OSD NC Manager:

   1. Submit comment

   2. Not submit comment.

5. Click on Validate decision.

1.4.2 Validate several comment cards at a time from the Comment to resolve tab

1. Select Pause Commenting to stop commenters from being able to add additional comments. It is recommended that once commenting is paused this setting is left active until the end of the stage.

2. Click on Comment to resolve tab on the right sidebar.

3. Set filters:

   1. Click on filter

   2. Activate Proposed: submitted as national

   3. Confirm selection by clicking on Set filters (blue button).

4. Select all comment cards tagged as Proposed decision: Submit comment by clicking on Select all.

5. Confirm submission of national comments:

   1. Click on Select resolution drop-down list

   2. Select decision Submit comment

   3. Click on Validate decision (nb of selected comments).

NB: The same process is recommended to be done for the Proposed decision: Not submit comments but it is not essential as the none-submitted as national comments will remain in at the Commenting stage.

NB: The same process is recommended to be done for the Proposed decision: Not submit as national comments but it is not essential as the none-submitted as national comments will remain in at the Commenting stage.

Verification of comment cards status

1. Green comment card with flag & country code = national comment

> Those comments will be compiled in the CC and shared with the TC/SC.

2. Grey comment card = non accepted comment

> Those comments will not be compiled in the CC and will only be visible by its NC at the commenting stage.