Terms and definitions

1 Add a terminological entry

A terminological entry can be added only to the clause 3 Terms and definitions. It can be added from the INSERT menu, while the cursor is placed anywhere in the document. It is automatically added to clause 3 Terms and definitions.

To add a terminological entry use one of these options:

• Under the clause 3 Terms and definitions or under a sub-clause in this section:

  • From the clause 3 Terms and definitions, or from a sub-clause in this section, click on the button: + TERM ENTRY AT SAME LEVEL

    OR

  • From the contextual menu of the clause 3 Terms and definitions or the contextual menu of a sub-clause in this section, in the OUTLINE, select the option: "Create term entry at same level" after right clicking

• In the same level as a previous terminological entry:

  • From a Terminological entry, click on the button: + TERM ENTRY AT SAME LEVEL

    OR

  • From the the contextual menu of a terminological entry in the OUTLINE, select the option: "Create term entry at same level" after right clicking

• On a sub-term level (level 3)

  • From a Terminological entry, click on the button: + SUB-TERM ENTRY 

    OR

  • From the Terminological entry menu (level 2) in the OUTLINE, select "Create sub-term entry"

• From the INSERT menu, select "Term entry". The terminological entry will be added automatically in the clause 3 Terms and definitions:

Demonstration of various options included in the list above

Differences in contextual menu on Terms in Outline (based on level)

2 Create a quick term entry from within the text

• To create a term from within the text:

  • select any word in your document

  • access the INSERT menu

  • select Term entry.

• This will automatically add the term to the Terms and definitions section clause and will automatically create a cross reference to the new term entry.

3 Create a cross reference to a term entry

• To create a cross reference to an existing term in the Terms and definitions clause:

  • select the word or sentence

  • access the INSERT menu

  • click on Term entry

  • select Link to existing term entry from the list:

4 Modify term classifications

• By default, the first term added in a terminological entry is classified as:

  • Part of speech: Noun

  • Grammatical number: Not set

  • Normative authorization: Preferred

  • Term type: Full form

• Additional terms added in a terminological entry are classified, by default, as in the list above.

• In order to modify the classification of a term, and add other classification details, click on the pencil icon next to the term:

5 Add extra term, note, example, source

• An additional term can be added from the contextual menu of a terminological entry by selecting the option: Add term entry.

• It can be added from the TERMS tab (which appears only when the cursor is placed in a terminological entry), by clicking on Extra term.

• Similarly, one can add additional information to a term, like Notes, Examples, and the term Source.

Please Note

• The following rules have been pre-built into the tool to facilitate authoring of terms and definitions:

  • There can be only one definition per terminological entry. This definition is required and cannot be removed.

  • There can be only one source per terminological entry. 

  • There is no limit to the number of additional terms, notes and examples per terminological entry.

  • Definitions, examples and sources will not be numbered or ordered (order of creation is kept).

6 Term containing graphics

To insert a graphic in a term entry:

• From INSERT

• Select Graphics

• Then Image from the options menu:

Select the figure you want from the pop-up menu or upload a new image, then click on Insert: